Pennsylvania Claims Compliance
Key regulatory requirements, correspondence deadlines, and mandated forms for Pennsylvania (PA).
Quick Reference
Key Deadlines
Requirements
- Mandated Forms
- Catastrophe Rules
- Separate P&C / Life & Health
- Fraud Warning
- Depreciation Notice
- E-Delivery (with_consent)
Regulatory Authority
Pennsylvania Insurance Department
Phone: 1-877-881-6388; Website: www.insurance.pa.gov; Address: 1326 Strawberry Square, Harrisburg, PA 17120
Bad Faith: 42 Pa.C.S. § 8371
Lines of Business
Key Statutes
- Unfair Insurance Practices Act, 40 P.S. §§ 1171.1–1171.15
- Unfair Claims Settlement Practices, 31 Pa. Code §§ 146.1–146.10
Pennsylvania handles claims correspondence according to specific state regulations. Requirements vary depending on the line of business and specific claim circumstances.
Acknowledgment
Every claim must be acknowledged within 10 business days of receipt. The acknowledgment should identify the insurance policy and coverage at issue.
Denial
A written denial must be issued within 15 business days. The denial must reference the specific policy provisions, conditions, or exclusions relied upon.
Statutory Language
Specific fraud warning required.
LOB-Specific Requirements
Regulatory requirements for Pennsylvania, grouped by line of business. Select a chip to filter.
- SOL Notice In Denial Required
- Yes
- Unfair Claims Practices Act RefStatutory
- 31 Pa. Code §§ 146.1–146.10; 40 P.S. §§ 1171.1–1171.15
- Prompt Payment Statute RefStatutory
- 31 Pa. Code § 146.7; 40 P.S. § 1171.5(a)(10)
- Suit Limitation Period
- Contractual suit limitation periods (e.g., one or two years) are enforced and are not passively tolled by the insurer's investigation absent affirmative misleading or waiver by the insurer (case law).
Pennsylvania Case Law
Published decisions that shape claim-handling and correspondence practice in Pennsylvania. Pair these with the statutory deadlines above.
- Duty to DefendReservation of RightsGeneral LiabilityHomeownersInland / Ocean MarineWorkers' Comp
the court established that when an insurer defends under an ROR, a conflict of interest is presumed, granting the insured the right to select independent counsel (often termed "Cumis counsel") at the insurer's expense .
- Case LawBad FaithHomeowners
holding that an action under 42 Pa.C.S. § 8371 is a statutorily created tort . Because it is a tort, it is governed by a strict two-year statute of limitations (42 Pa.C.S. § 5524(7)), rather than the four-year limitations period for contract actions .
- Case LawBad FaithWorkers' Comp
that an insured may recover consequential damages (including lost profits or business destruction) under a common law breach of contract theory for the insurer's bad faith .
- Case LawBad FaithWorkers' Comp
the court noted that bad faith requires more than mere delay; it requires the delay to be part of a knowing or reckless pattern of processing a meritorious claim .
- Case LawStatus UpdatesHomeowners
where the court reiterated that bad faith conduct inherently includes a "lack of good faith investigation into facts, and failure to communicate with the claimant" .
- Case LawStatus UpdatesProfessional Liability
while a failure to communicate is a recognized form of bad faith, the plaintiff must prove by clear and convincing evidence that the failure was systemic, intentional, or reckless, rather than a mere administrative oversight .
Show 25 more cases
- Case LawBad FaithHomeowners
. Under Cowden, an insurer assumes a fiduciary obligation to its insured when it takes control of the defense and settlement of a claim . The standard dictates that an insurer must accord the insured's interests the "same faithful consideration it gives its own interest" .
- Bad FaithStatus UpdatesAutoHomeownersWorkers' Comp
which prompted the state legislature to enact § 8371 in 1990 . The statute itself does not define "bad faith," leaving courts to flesh out its parameters. Under the widely adopted Terletsky test, a plaintiff must prove by clear and convincing evidence that the insurer lacked a reasonable basis for its actions and knew or recklessly disregarded its lack of a reasonable basis .
- Case LawStatus UpdatesWorkers' Comp
The strict adherence to the exclusivity provision remains the dominant judicial philosophy in Pennsylvania today. In Franczyk v. Home Depot, 292 A.3d 852 (Pa.
- Case LawStatus UpdatesProfessional Liability
the Third Circuit Court of Appeals reaffirmed that bad faith includes "a failure to communicate with the insured" . Therefore, the explicit case law requirement for communication is firmly established: total or reckless failure to communicate constitutes bad faith .
- Status UpdatesGeneral Liability
. Dealing with a CGL policy covering advertising injury, the court cemented the rule that bad faith encompasses "a frivolous or unfounded refusal to pay, lack of investigation into the facts, or a failure to communicate with the insured" .
- Case LawStatus UpdatesGeneral Liability
a commercial insurance dispute, the insurer was found to have acted in bad faith largely due to its communication practices . The insurer was aware that the policy had been canceled due to a premium issue but hid this information from the insured for months while continuing to "investigate" the claim.
- Case LawStatus UpdatesHomeowners
the Superior Court determined that an adjuster’s failure to respond to a specific letter or a few phone calls constitutes "inadvertence" rather than the "motive of self-interest or ill will" required to demonstrate reckless disregard under the bad faith standard .
- Case LawReservation of RightsGeneral Liability
and Orcutt v. Erie Indemnity Co. (1934), which laid the foundation for the rule that an insurer must promptly advise an insured if it contemplates denying coverage .
- Case LawStatus UpdatesGeneral Liability
a federal district court applying Pennsylvania law addressed a plaintiff's claim that the insurer's failure to communicate constituted bad faith. The court dismissed the claim, noting that while the defendant's communications "may be described as tardy," the "mere passage of time does not define bad faith" .
- Case LawDiminished ValueAuto
wherein a class-action plaintiff argued that an insurer breached its contract by failing to cover diminished value following repairs . The Pennsylvania Court of Common Pleas dismissed the complaint, applying Pennsylvania's "reasonable expectations" standard .
- Case LawStatus UpdatesHomeowners
the insurer provided a status update letter that: (1) clearly identified the established date of loss; (2) quoted the specific suit limitation provision of the policy (advising the insured of the one-year deadline to file suit); and (3) informed the insured that the claim remained pending while explicitly stating what further documentation was needed to proceed .
- Case LawStatus UpdatesHomeowners
recognized that bad faith "encompasses a wide variety of objectionable conduct," which explicitly includes a "failure to communicate with the claimant" . This principle was further solidified in Brown v. Progressive Ins. Co. (2004), where the court reiterated that bad faith conduct inherently includes a "lack of good faith investigation into facts, and failure to communicate with the claimant" .
- Case LawReservation of RightsGeneral Liability
which laid the foundation for the rule that an insurer must promptly advise an insured if it contemplates denying coverage .
- Case LawBad FaithHomeowners
. Under this standard, bad faith is defined as any frivolous or unfounded refusal to pay proceeds of a policy, and requires the plaintiff to prove two distinct prongs:
- Case LawStatus UpdatesHomeowners
the plaintiff alleged bad faith specifically because the insurer failed to provide the mandated 45-day written status updates . The federal court held that while violations of state insurance regulations can be considered when examining a bad faith claim, "a violation of the UIPA or the UCSP is not a per se violation of the bad faith standard" .
- Case LawStatus UpdatesCommercial Property
the Pennsylvania Superior Court held that a plaintiff seeking damages for an insurer's bad faith conduct under § 8371 may point to the insurer's violations of UIPA provisions and corresponding regulations as evidence of bad faith .
- Case LawStatus UpdatesGeneral LiabilityProfessional Liability
the Pennsylvania Superior Court explicitly adopted language stating that bad faith encompasses a "frivolous or unfounded refusal to pay, lack of good faith investigation into fact, and failure to communicate with the claimant" .
- Case LawReservation of RightsWorkers' Comp
the Pennsylvania Superior Court addressed exactly what level of specificity is required . The insurer had sent a letter stating it was handling the matter under a reservation of rights and generally reserved "all rights reserved to it under applicable law, insurance regulations and policy provisions" . The letter did not explicitly cite the "Snow and Ice Removal" exclusion.
- Case LawReservation of RightsHomeowners
the Pennsylvania Superior Court issued a stark warning to insurers regarding the adequacy of ROR letters . In that case, the insurer issued a timely ROR letter but utilized boilerplate language reserving "all rights reserved to it under applicable law, insurance regulations and policy provisions that may become relevant as this matter continues to develop" .
- Status UpdatesProfessional Liability
which required a plaintiff to demonstrate by clear and convincing evidence that:
- Status UpdatesCommercial Property
the Pennsylvania Superior Court established a two-prong test that remains the bedrock of bad faith litigation in the state: to prevail, a plaintiff must present clear and convincing evidence that (1) the insurer lacked a reasonable basis for denying or delaying benefits under the policy, and (2) the insurer knew or recklessly disregarded its lack of a reasonable basis .
- Case LawStatus UpdatesCommercial Property
that it had not definitively ruled on whether UIPA violations are strictly relevant to bad faith, the Romano standard remains heavily utilized by state and federal courts in Pennsylvania to evaluate the reasonableness of an insurer's communication practices .
- Case LawStatus UpdatesProfessional Liability
and later in cases like Yoder, where the Superior Court found no support in Pennsylvania law for the "extraordinary duty" of an insurer to inform insureds of ongoing changes in statutory law that might affect their coverage in the absence of an active claim or request .
- Case LawBad FaithCyber
. A hacker deleted a company's database from a third-party GoDaddy server. The policy covered data residing in "your computers." The insurer denied the claim, arguing the GoDaddy server was not the insured's computer.
- Case LawBad FaithGeneral Liability
the Superior Court held that § 8371 authorizes actions for bad faith directed toward the specific insured, not bad faith committed against "the world at large" through general corporate policies, unless the plaintiff can prove a direct nexus between the corporate policy and the specific mishandling of their claim .
Historical court cases are for reference only and may be superseded, distinguished, or abrogated.
Applicable Letter Templates
No letter templates currently found for this jurisdiction.